Exporting your data

What data export does

Settings -> Data export lets you download your organization's records as a file, for use outside AssetBolt (spreadsheets, backups, other systems).

Where to find it

Go to Settings -> Data export. The link requires the same permission as Reports, so it will not appear for roles that cannot read reports.

Choosing what to export

You can export a single dataset, or a combined organization snapshot that bundles every dataset you have permission to read:

• Devices

• People

• Licenses

• Accessories

• Consumables

• Components

• Vendors

• Manufacturers

• Teams

• Locations

• Digital assets

If you request the organization snapshot but only have permission to read some of those datasets, AssetBolt exports the ones you can read and tells you which ones were left out. It never fails silently.

Formats

• CSV - one dataset at a time.

• JSON - a single dataset, or the full organization snapshot. The organization snapshot is only available as JSON, since it can contain more than one dataset.

Every JSON export includes a schema version, the export timestamp, and your organization's identity, so downstream tooling can parse it reliably.

Permissions

You can only export a dataset you already have permission to read. Requesting a dataset outside your role's access is refused rather than silently skipped.

Plan requirement

Data export requires the same access as Reports, which needs a Pro plan or higher.

Limits

• Up to 100,000 records per export. Larger exports are refused with guidance to export individual datasets instead of the full snapshot.

• Up to 50 MB per file.

• Only one export can run at a time per organization. Starting a new export while one is already in progress is rejected until the first one finishes.

Safety and auditing

• CSV cells that start with characters spreadsheet apps treat as formulas (like =, +, -, @) are automatically neutralized, so opening an export in Excel or Google Sheets can't trigger a formula from your own data.

• Every generated export is recorded in the audit log, including the dataset, format, record count, and which datasets (if any) were omitted.

Filenames

Exported files are named assetbolt_<your-org-slug>_<dataset>_<date>.csv or .json, for example assetbolt_acme-co_devices_2024-05-01.json.

Cancellation

Exports are only available while your organization is active. Export your data before you cancel. After cancellation you cannot generate new exports.