The quickest way to see AssetBolt working is to add one device by hand.
Go to Devices and choose Create.
The create form is deliberately short. Only Name is required.
Everything else on the form is optional:
Status — defaults to Available.
Location — you can create a new location inline without leaving the form.
Asset tag — see below.
Serial number
Order number
Purchase date
Purchase cost
Warranty, in months
End-of-life date
Use Save and new to add several devices in a row.
If your organization has turned on Require asset tags (Settings → Preferences), the asset tag field becomes required when you create a device. It stays optional when you edit an existing one.
You can fill in an asset tag three ways:
Type it in by hand.
Click the barcode icon in the field to scan a label with your device's camera.
Scan it with a USB barcode scanner. AssetBolt recognizes the fast keystroke pattern of a scanner and fills the field without submitting the form on the scanner's terminating Enter.
As you type or scan, AssetBolt checks the tag against every other device in your organization and shows a live verdict:
Available — a green check. The tag is free to use.
In use — a red warning that links straight to the device currently holding the tag. Saving is blocked until you pick a different tag.
Retired — an amber warning shown when the tag only ever belonged to a device that's since been deleted. You can still use it, but an old printed label for that tag may still point here.
AssetBolt also warns if a tag contains characters outside the standard ASCII range, since printed labels encode the tag as a Code 128 barcode that can't represent them.
If your organization auto-generates tags (Settings → Preferences → Asset tags), a blank field on the create form shows the next tag that will be assigned, with a Use tag button to fill it in immediately.
Manufacturer, model, category, and all the depreciation settings are not part of the create form. Add them from the device's detail page, where most fields can be edited in place by clicking them. The asset tag field on the detail page has the same scanning and live-availability check as the create form.
Manufacturers, models, and categories can each be created inline from the detail page — you don't need to set them up in advance.
Purchase cost, current value, and salvage value are stored as whole currency units. There are no cents.
Warranty is a whole number of months.
If you already have an inventory, Import from CSV on the Devices page is faster than typing. If your devices are managed by Kandji, Jamf, or Intune, connecting that integration will pull them in and keep them current — see Connecting an integration.
A row's Status column can be Available, Pending, Broken, or Archived, so an existing inventory that already has broken or retired gear can be imported as-is. Assigned and Checked out aren't accepted, since the CSV format has no column for who a device is assigned to. Import those devices with a status of Available or Pending, then assign or check them out afterward.
